Event planning resources
Practical guides and calculators for planning corporate events in India, from the first brief and the licences to launches, press conferences, awards and offsites.
Plan your event
Start here. Write the brief, avoid the common slips and get the permissions in order before anyone is invited.
- Guide
How to create an event brief
What to tell an agency so the quote is right first time.
- Guide
9 corporate event planning mistakes
The avoidable errors that cost time and money, and how to spot them early.
- Guide
Licences for an event in Mumbai
Music, alcohol and government permissions, and who issues each one.
Event types
How to run the formats corporate teams ask for most, from a product launch to an awards night, and the programmes ICE India plans for government departments.
- Guide
How to organise a press conference
When to call one, who to invite and how to run the hour.
- Guide
How to organise a channel partner event
Programme, recognition and follow-up for dealers and distributors.
- Guide
How to plan an annual offsite
Purpose, destination, agenda and the reward trip, from fifty people to several hundred.
- Guide
How to choose award trophies
Material, size, engraving and ordering in time.
- Service
Award ceremony management
ICE India plans and runs the whole ceremony, trophies included.
- Service
Government capacity building programmes
Study tours, training retreats and knowledge exchange for ministries and state departments.
Nature and wellness retreats in India
Hills, beaches, parks and trails for a team that needs space to think. Each card opens the section on that kind of place, with the destination pages to plan it.
- Guide
Hill stations for retreats
Shimla, Darjeeling, Munnar, Coorg, Lonavala and Kashmir, and the group size each takes.
- Guide
Coastal India for incentive trips
Goa, Kerala, the Andamans and Puri, and the months they work.
- Guide
Adventure in the great outdoors
Rafting, paragliding, desert camps and trails that a whole team can join.
- Guide
Corporate retreats at India's top national parks
Ten national parks suited to groups, with the destination pages for each region.
- Guide
Wellness retreats for corporate groups
Yoga, Ayurveda and rest programmes built into a retreat.
- Guide
Eco-friendly corporate events in India
How to plan a lower-impact corporate event in India.
Heritage, spiritual and sea journeys
Monuments, palaces, heritage trains and sacred places, then the cruise ship guide and the full list of destinations. Each card opens the section on that setting.
- Guide
Cultural heritage for corporate events
Agra, Delhi, Khajuraho and Jaipur, and how to use a monument in a programme.
- Guide
Forts and palaces
Palace dinners and fort receptions, with Hyderabad's Nizam palaces and the Rajasthan pages.
- Guide
Heritage trains
Palace on Wheels, Maharajas' Express and the mountain railways of Darjeeling and Shimla.
- Guide
Spiritual retreats
Amritsar, Varanasi, Rishikesh and the monasteries of Ladakh.
- Guide
Business conferences on cruise ships
When a ship works as a venue for a conference or an offsite, and when it does not.
- Destinations
Destinations for corporate events
Cities and regions across India and abroad, with venues and connections.
Planning tools
Free calculators and planners that settle the questions every event team meets. Enter your numbers and read the answer.
- Tool
Event planning timeline
Every milestone, dated backwards from your event day, ready to print or add to your calendar.
- Tool
Venue layout planner
Stage, LED wall and seating for your room, drawn to scale. Also opens as the LED wall calculator and the seating capacity calculator.
- Tool
Event power load calculator
Total power draw and the generator size, from the equipment you plan to run.