Two men on decorated white horses riding past Hawa Mahal in Jaipur

Destination · India

Corporate events in Jaipur and Rajasthan: Udaipur, Jodhpur, Jaisalmer, Ranthambore

Palace hotels in Jaipur and Udaipur, a Jaipur convention centre with two column-free halls, desert camps near Jaisalmer and tiger safaris at Ranthambore, in one state. Groups pick one city or link three or four into a circuit.

Plan an event in Rajasthan
Getting there
Airports at Jaipur, Udaipur and Jodhpur with non-stop flights from the major metros; Jaisalmer seasonal
Best months
October to March; summer heat reaches 40 to 45°C
Suits
Conventions of 1,000 in Jaipur, palace retreats in Udaipur, multi-city circuits
ICE India in Rajasthan
A delivery team in Jaipur, with sales from Mumbai; the other cities are planned with vetted local suppliers on the ground

Why companies choose Rajasthan

  • Many destinations in one state

    Jaipur for scale, Udaipur for lakes, Jodhpur for forts, Jaisalmer for the desert and Ranthambore for wildlife. Each suits a different brief.

  • Palaces as venues

    Rambagh Palace, the Taj Lake Palace, Umaid Bhawan Palace and the new palace-style hotels host dinners and retreats that guests remember.

  • Space for large groups

    JECC at Sitapura, Jaipur, has two column-free halls, and several hotels in Jaipur and Udaipur have ballrooms above 10,000 sq ft.

  • Easy to reach from the metros

    Non-stop flights from Delhi, Mumbai, Bengaluru, Hyderabad and others land at Jaipur, Udaipur or Jodhpur.

  • Culture built into the agenda

    Folk music, block-printing, puppet shows, fort walks, camel rides and a village-style dinner are standard options.

  • One team for several cities

    A single plan covers venues, transfers and the event day in every city on the circuit.

Rajasthan for corporate groups

Rajasthan is a multi-destination state, so the first decision is which city, or which combination. Jaipur is the largest hub, with the airport, the convention centre and the biggest ballrooms. Udaipur gives leadership groups lakes and palaces. Jodhpur adds forts and heritage hotels, Jaisalmer a desert setting and Ranthambore a national park.

Many programmes combine two or three: a conference in Jaipur followed by a palace retreat in Udaipur, or a desert gala in Jaisalmer after a Jodhpur meeting.

ICE India's Jaipur delivery team runs the largest Rajasthan programmes, with a single point of contact, end to end. It contracts the hotels, books flights and transfers, and runs AV, entertainment and the event day.

Combining cities: circuits that work

Distances in Rajasthan are long, so the usual rule is no more than one road leg of five to six hours a day, with an overnight at each stop.

Jaipur and Ranthambore
About 180 km and 3.5 to 4 hours by road. A conference in Jaipur, then a night or two in the park for safaris and a leadership dinner.
Jaipur, Jodhpur and Udaipur
The classic circuit of about 590 km. Jaipur to Jodhpur is 300 to 350 km (6 to 7 hours), and Jodhpur to Udaipur 250 to 280 km (about 5 hours). Groups fly in at one end and out at the other.
Udaipur, Jodhpur and Jaisalmer
A heritage and desert programme. Jodhpur to Jaisalmer is about 285 km, 5 to 5.5 hours by road or about six hours by overnight train. Fly into Udaipur and out of Jodhpur, or the reverse.
One city, many days
Groups that want depth stay in one city: Jaipur with day trips to Amer and the Pink City, or Udaipur with boat evenings and a Monsoon Palace sunset.

Where to go in Rajasthan

Five places, each with its own hotels, venues and season of use.

Visitors crowding the street in front of Hawa Mahal in Jaipur

Rajasthan's capital and largest hub

Jaipur

Jaipur is the capital of Rajasthan and the western point of the Golden Triangle with Delhi and Agra. ICE India has its delivery team here, and most large Rajasthan programmes start in Jaipur: it has the biggest convention centre, a wide choice of ballrooms and palaces for the gala dinner.

Below about 1,000 delegates a hotel ballroom gives better service and a more intimate room. Above that, the Jaipur Exhibition and Convention Centre (JECC) at Sitapura is the realistic option in the state.

ICE India produced a 250-person leadership conference in Jaipur, from the master schedule and AV to the awards night.

City centre and Civil Lines
Rambagh Palace, Jai Mahal Palace, Hilton and Holiday Inn City Centre, 11 to 14 km and 15 to 19 minutes from the airport and close to the Pink City.
Tonk Road and Sitapura
Radisson Blu, Crowne Plaza, The Lalit, Novotel and JECC, 3 to 10 km from the airport. The practical choice for conventions.
Mansarovar and the south city
Hyatt Regency and Clarks Amer, with large ballrooms and lawns.
Amer Road and the Delhi highway
Fairmont, The Leela Palace and Taj Amer, palace-style resorts 19 to 29 km out near Amer Fort. Coach transfers are part of the plan.
Selected corporate venues in Jaipur
HotelAreaRoomsEvent venuesLargest indoor venue (sq ft, theatre)
Jaipur Exhibition & Convention Centre (JECC)SitapuraNone17 meeting rooms and two hallsExhibition hall: about 106,780 sq ft, 8,300
Taj AmerAmer, Delhi highway2456Jaigarh: about 16,580 sq ft
Jaipur Marriott HotelJawahar Circle37410Ruby: about 11,550 sq ft, 500
Hyatt Regency Jaipur MansarovarMansarovar2455Regency Ballroom: about 11,200 sq ft, 1,000
Novotel Jaipur Convention CentreSitapura22614Mugdha Grand Ballroom: about 11,730 sq ft, 950
Rambagh Palace (Taj)Bhawani Singh Road, city7812Maharaja Mahal: about 10,650 sq ft, 800
Fairmont JaipurKukas, Delhi highway24510Grand Ballroom: about 10,680 sq ft
Clarks AmerJLN Marg, south city21510Clarks Brij Convention Centre: about 10,000 sq ft
Crowne Plaza Jaipur Tonk RoadSitapura, Tonk Road2189Convergence Ballroom: about 7,940 sq ft, 800
The Leela Palace JaipurKukas, Delhi highwayabout 20010Vikram Aditya 1: about 6,560 sq ft, 500
The Lalit JaipurJagatpura Road2316Crystal Ballroom: about 6,140 sq ft, 550
Radisson Blu JaipurDurgapura, Tonk Road1787Pinnacle: about 5,080 sq ft, 575
ITC RajputanaBani Park, city2186Suryavanshi Mahal: 450
Holiday Inn Jaipur City CentreBais Godam, city1716Chancellor: about 3,600 sq ft, 300
Hilton JaipurBais Godam, city1795Turquoise: about 3,240 sq ft, 350
Jai Mahal Palace (Taj)Civil Lines948Durbar Hall: about 1,200 sq ft, 130
A boat on Lake Pichola in front of the city of Udaipur and the Aravalli hills

Lakes and palaces

Udaipur

Udaipur is built around its lakes. Maharana Udai Singh II began the City Palace on the eastern shore of Lake Pichola in 1553, and the Monsoon Palace has looked down on the city from the Aravalli hills since 1884. For a corporate group that means evening programmes on the water, a gala dinner in a palace courtyard and a morning session with a lake in view.

The choice is between two kinds of venue. The lake palaces have 55 to 90 rooms and intimate halls, so they suit leadership retreats, board meetings and incentive groups, so a corporate retreat usually takes a lake palace. The newer resorts on the edge of the city have pillar-free ballrooms and large lawns. They are the MICE hotels in Udaipur for conferences of 300 or more.

Lake Pichola
The Oberoi Udaivilas, Trident, The Leela Palace and the Taj Lake Palace sit on or beside the lake, with Taj Fateh Prakash Palace inside the City Palace complex. Best for small leadership groups and gala dinners.
Fateh Sagar side
The LaLiT Laxmi Vilas Palace and the Radisson Blu overlook Fateh Sagar Lake on the north-west edge of the city, with larger ballrooms and lawns.
Outskirts convention resorts
The Udaipur Marriott (Tiger Hills, Badi Road), The Ananta in the Aravalli foothills and the Fairmont Udaipur Palace at Kamlod have ballrooms of roughly 10,000 to 13,500 sq ft.
Udai Sagar
Raffles Udaipur sits on Udai Sagar Lake east of the city, on the airport side, with a grand ballroom and large lawns.
Selected corporate venues in Udaipur
HotelAreaRoomsEvent venuesLargest indoor venue (sq ft, theatre)
Fairmont Udaipur PalaceKamlod, outside the city3277The Jewel: 13,500 sq ft, about 750
The Ananta UdaipurAravalli foothills, outskirtsabout 2407Grand Ball Room: 12,240 sq ft, 1,200
Udaipur Marriott HotelTiger Hills, Badi Road22611Grand Crystal Ball Room: about 9,910 sq ft, 1,000
Radisson Blu Udaipur Palace Resort & SpaFateh Sagar sideabout 24010Fatehsagar Ballroom: about 6,030 sq ft, 380
Raffles UdaipurUdai Sagar Lake, east of the city1018Grand Ballroom: about 6,000 sq ft, 250
Taj Fateh Prakash PalaceCity Palace complex, Lake Pichola658Durbar Hall Sabhagaar: about 5,180 sq ft, 390
Ramada by Wyndham Udaipur Resort & SpaKhodiyat Road, Rampura Circle724Panghat: about 4,560 sq ft, 400
The Leela Palace UdaipurLake Picholaabout 807Marwar Terrace: about 2,790 sq ft, 160
The Oberoi UdaivilasHaridasji Ki Magri, Lake Pichola874 indoor, plus lawnsChandra Mahal: 1,440 sq ft, 110
The LaLiT Laxmi Vilas PalaceAmbamata, Fateh Sagar side556Aangan Hall: about 1,200 sq ft, 70
Trident UdaipurHaridasji Ki Magri, Lake Picholaabout 1402 halls, plus lawnsAsha Mahal and Gulab Mahal combined: about 1,150 sq ft, 90
Taj Lake PalaceIsland on Lake Pichola834Mewar Mahal: about 830 sq ft, 75
Visitors inside the carved sandstone courtyards of Mehrangarh Fort in Jodhpur

Forts and heritage hotels

Jodhpur

Jodhpur, the blue city, is dominated by Mehrangarh Fort on a 125 m cliff, with Jaswant Thada nearby and Umaid Bhawan Palace on Chittar Hill, about 6 km from the fort. Hotels fall into three types: heritage palaces (Umaid Bhawan Palace, Ajit Bhawan, Raas in the old city), conference hotels near the airport (Radisson, WelcomHotel) and resorts on the edge of town (Indana Palace, Rohet Garh).

Jodhpur suits groups of 100 to 400 that want a fort evening and a palace dinner. The largest indoor spaces are around 10,000 sq ft, so very large conventions are better placed in Jaipur. Outdoor lawns take far larger groups: Zanana Garden at Ajit Bhawan about 600, and the WelcomHotel lawns up to about 3,000.

Selected corporate venues in Jodhpur
HotelAreaRoomsEvent venuesLargest indoor venue (sq ft, theatre)
Indana PalacePabupura886Banquet hall: 10,000 sq ft, 1,000
Taj Hari MahalResidency Roadabout 907Amar Hall: about 5,500 sq ft, 550
Radisson JodhpurAir Force Areaabout 966Samaroh: 4,218 sq ft, 350
WelcomHotel Jodhpur (ITC)Siriyade, near the airport983Akbar Hall: about 3,750 sq ft, 400
Umaid Bhawan Palace (Taj)Chittar Hill714, plus the lawnMarwar Hall: about 3,210 sq ft, 110
Ajit BhawanCircuit House Road64 to 706Jodhpur Cafe: about 3,150 sq ft, 120
Rohet GarhRohet, outside Jodhpur30 to 342 ballrooms plus lawnsBallroom: 100 theatre
RaasOld city40Lawn, terrace, pool and baradariNo indoor hall; main lawn about 150
Camels resting on the sand dunes near Jaisalmer

The golden city and the desert

Jaisalmer

Jaisalmer is the golden city, with a living sandstone fort, carved havelis and the Sam sand dunes about 40 to 45 km away. Its corporate role is the gala dinner and incentive experience, not the conference: indoor halls are modest, but desert camps, lawns and fort-side terraces take large evening groups. Suryagarh, Fort Rajwada, the Jaisalmer Marriott Resort & Spa and Taj Gorbandh Palace are the main corporate hotels.

Most groups fly to Jodhpur and continue by road or overnight train, so plan a night in Jodhpur on the way, or a full day for the transfer.

Selected corporate venues in Jaisalmer
HotelAreaRoomsEvent venuesLargest indoor venue (sq ft, theatre)
Jaisalmer Marriott Resort & SpaSam Road1352 plus breakoutsGolden Ballroom: about 4,155 sq ft, 250 to 350; Oasis courtyard about 34,400 sq ft
Fort RajwadaJaisalmerabout 1006Meeting room: 1,242 sq ft, 80; Rajabagh lawn 22,578 sq ft, 1,500
SuryagarhKahala Phataabout 706AC Conference Hall: 1,950 sq ft, 100; Celebration Garden 8,000 sq ft, 400
Taj Gorbandh PalaceJaisalmer836 meeting roomsConference hall: 80 to 150 guests
A tiger walking through dry brush near water in Ranthambore National Park

Tigers and the wildlife leg

Ranthambore

Ranthambore National Park is near Sawai Madhopur. It suits small leadership groups, incentive trips and the wildlife leg of a longer circuit. Resorts are small, most with 40 to 60 rooms and a hall for 50 to 150, so groups of more than about 150 are split across hotels or hosted on lawns.

Safaris set the rhythm: morning and afternoon drives of about three and a half hours in canters (20 seats) or gypsies (6 seats), with a limit on vehicles per zone per shift, so a large group is split across zones and shifts.

Bookings are made online through the Forest Department up to 90 days ahead, with ID for every guest. Evening programmes finish early: loudspeakers and DJs are barred within 1 km of the reserve from 10 pm to 6 am.

Selected corporate venues in Ranthambore
HotelAreaRoomsEvent venuesLargest indoor venue (sq ft, theatre)
The Baagh Ananta EliteSawai Madhopur61Banquet and lawnsAravali Banquet: 2,000 to 5,000 sq ft, 250 to 400
Taj Sawai RanthamboreSawai Madhopur60Hall and lawnsMahua hall: about 2,000 sq ft, 150
The Tigress Resort & SpaSawai MadhopurNot availableHall and lawnHall: 1,620 sq ft, 150; lawn 14,000 sq ft for 1,000
The Oberoi VanyavilasSawai Madhopur25 tents1 meeting roomMeeting room: 1,392 sq ft, 40
The PugmarkSawai Madhopur40Banquet hallBanquet hall for 50 to 120
Nahargarh RanthambhoreSawai MadhopurNot availableBanquet hallBanquet hall for 50 to 150

Flights to Rajasthan from the main Indian cities

Each Rajasthan city has a different set of non-stop flights, so ICE India chooses the entry airport from where the delegates live. Gulf cities fly direct to Jaipur.

Reaching the Rajasthan cities
CityAirportNon-stop flightsRail and road
JaipurJaipur (JAI), 10 to 13 km from the centreDelhi (about 1h), Ahmedabad (about 1h 35m), Hyderabad (about 1h 55m), Pune (about 1h 45m), Mumbai (about 2h), Kolkata (about 2h 15m), Chennai (about 2h 35m), Bengaluru (about 2h 40m)Vande Bharat from Delhi Cantt about 3h 40m to 3h 50m; Delhi by road about 280 to 300 km, 4.5 to 6h
UdaipurMaharana Pratap (UDR), 22 km east of the cityDelhi (about 1h 25m), Mumbai (about 1h 45m), Bengaluru (about 2h 10m), Hyderabad (about 2h 05m), Jaipur (about 1h 05m); Chennai, Pune, Goa and Kochi connect through a hubVande Bharat from Ahmedabad about 4h 15m (six days a week); Jaipur by road about 395 km, 6 to 7h
JodhpurJodhpur (JDH), 2 to 5 km from the cityDelhi, Mumbai, Bengaluru (about 3h), plus Hyderabad, Ahmedabad and Pune on some days; Chennai and Kolkata connect through a hubVande Bharat from Delhi Cantt about 8h; Jaisalmer by road about 285 km, 5 to 5.5h
JaisalmerJaisalmer (JSA), flights about October to MarchDelhi in the winter season; otherwise fly to JodhpurOvernight train from Jodhpur about 6h
RanthamboreNo airport; Jaipur (JAI) is about 180 km awayAs JaipurSawai Madhopur railhead 10 to 14 km from the park; Delhi to Sawai Madhopur about 3h 30m by the fastest train; Jaipur by road 3.5 to 4h

JECC and the palace hotels of Jaipur

JECC takes the largest conventions in the state. The palace hotels work best for the gala dinner or a leadership evening, rather than the main conference.

  • The Jaipur Exhibition and Convention Centre at Sitapura

    Sitapura

    Jaipur Exhibition and Convention Centre (JECC)

    About 42 acres near the airport, with two column-free exhibition halls of about 9,880 sq m each, roughly 13 m high, and a convention wing with a grand ballroom of about 1,100 sq m. Novotel Jaipur Convention Centre is next door.

    • 17 meeting rooms and two halls
    • Exhibition hall: about 106,780 sq ft, 8,300
  • The garden front of Rambagh Palace in Jaipur

    Jaipur

    Rambagh Palace

    The former residence of the Maharaja of Jaipur, run by Taj. The Maharaja Mahal hall takes about 800, and the Mughal Garden hosts large dinners.

    • 78 rooms
    • Maharaja Mahal: about 800
  • An artist's view of the palace-style Fairmont Jaipur and its gardens at dusk

    Delhi highway

    Fairmont Jaipur

    A palace-style resort with large rooms, lawns and easy coach access, near Amer Fort.

    • 245 rooms
    • Grand Ballroom: about 10,680 sq ft

Where to hold it

The right city depends on group size, the agenda and the setting the programme needs.

  • Jaipur

    Conventions, large ballrooms and palace dinners, with the airport and JECC close by.

    • Jaipur Exhibition & Convention Centre
    • Rambagh Palace
    • Hyatt Regency Jaipur Mansarovar

  • Udaipur and Jodhpur

    Lake palaces and fort-side hotels for leadership groups, incentives and mid-size conferences.

    • The Oberoi Udaivilas
    • Fairmont Udaipur Palace
    • Umaid Bhawan Palace

  • Jaisalmer and Ranthambore

    Desert camps and tiger-park lodges for gala evenings and short wildlife or desert legs.

    • Suryagarh
    • Jaisalmer Marriott Resort & Spa
    • Taj Sawai Ranthambore

What groups do in Rajasthan

  • Amer Fort and the Pink City

    A guided morning at Amer Fort, then Hawa Mahal, the City Palace and Jantar Mantar on foot.

  • Boat evenings on Lake Pichola

    A chartered boat at sunset with music and dinner, with the City Palace lit on the shore.

  • Fort and palace dinners

    A gala on a palace lawn or fort terrace in Jaipur or Jodhpur, with Rajasthani folk musicians.

  • Desert camp evenings

    A camel ride at the Sam dunes, a bonfire and a dinner under the stars near Jaisalmer.

  • Tiger safaris

    Morning and afternoon drives in Ranthambore, booked by zone and shift for the whole group.

  • Craft workshops

    Block-printing, miniature painting and blue pottery sessions with local artisans, run as team activities.

When to go

Most corporate programmes run from October to March. Jaipur and Udaipur are mild then, with Udaipur at roughly 5 to 28°C. Jodhpur and Jaisalmer are best from November to February, when highs are 24 to 29°C, with desert nights that can fall to 1 or 2°C in Jaisalmer. Typical formats are two nights and three days in one city, or five to seven nights on a circuit.

April to June
Hot: May reaches about 42°C in Jodhpur and Jaisalmer, and 40 to 45°C elsewhere.
July to September
Monsoon. Udaipur's lakes are fullest and rates are lowest, with rain needing indoor plans.
Ranthambore safari zones
Open from 1 October to 30 June; zones 1 to 5 close from July to September while zones 6 to 10 stay open.
February
The Jaisalmer Desert Festival at the Sam dunes.

Events ICE India has run in Rajasthan

  • A global testing and certification company

    A 250-person leadership conference in Jaipur, produced from the master schedule and AV to the awards night, the gala dinner and an outing to Amer Fort.

  • National Bulk Handling Corporation (NBHC)

    The employee awards began in Mumbai and were repeated in Jaipur, one of four cities on the programme.

  • Transasia Bio-Medicals

    The 2019 analyser launch reached Jaipur on 13 April at the Radisson Blu and Jodhpur on 14 April at the Taj Hari Mahal.

  • We worked with ICE India for Confluence, our annual global partners meet. There were 4 other agencies who were pitching for this event and we finally chose ICE India due to their thorough understanding of our needs and the innovative ideas which they suggested for the event. Since this was the first time that we were working with ICE India for such a large scale event, we were a bit skeptical, but Mufaddal and his team were involved in every small aspect of the event and executed it seamlessly. The biggest thing that they bring to the table is the organized way in which they work, which leads to minimum last minute issues, which we all know is bound to happen in a large scale event. All in all it was a very good experience working with them.

    Ashwini NagarkattiCategory Marketing Manager - Godrej Appliances

  • I've had the pleasure of working with ICE India on multiple events in the past 5 years. Mufaddal gives a special touch to every event with his innovative ideas, personalized service and kick­ass execution! The ICE India team is easily accessible and attentive to our needs. I've found them to be very organized, creative and thoughtful of all aspects leading up to the event and the event day itself. Mufaddal gets personally involved in all matters from ideation to execution and uses his experience to execute all events seamlessly and always has a "plan B" in place for any potential issues. They have a good vendor partner group and have been able to accommodate all event planning seamlessly, exceeding our expectations every time. I would highly recommend ICE India for event planning and have referred them to other companies in my contact sphere.

    Sopan UpadhyayChief Manager - Marketing, IDBI Federal Life Insurance Co. Ltd.

  • The acronym ICE stands for Impressive, Capable, and Efficient. It was so calm and well-managed that they were able to handle the whole event from scratch. The company is experienced in handling things such as negotiations, customisation, and creativity. Our event was managed by ICE India in such a way that our client was unstoppable in appreciating it. It is Mufaddal who is the backbone of ICE India and he has a wonderful team to support him in managing any event. We had a great time working with ICE India, and I am sure they will go far in this industry. A big thank you to the team at ICE India.

    Priti SinghLead - Human Resource, KlinEra

Planning an event in Rajasthan: questions

Which Rajasthan city is best for a conference of 500 to 1,000 people?

Jaipur. It has JECC and hotels with ballrooms of 10,000 sq ft or more, and the airport is close. For 500 to 1,000 delegates the Hyatt Regency, Novotel with JECC, Crowne Plaza and Marriott are the usual shortlist. Udaipur's outskirts resorts (Fairmont, The Ananta, Marriott) also take about 750 to 1,200.

Can we hold an event at a palace in Rajasthan?

Yes. Rambagh Palace and Jai Mahal Palace in Jaipur, the lake palaces in Udaipur and Umaid Bhawan Palace in Jodhpur host dinners and receptions. Most suit the gala better than the main conference, because their indoor halls are small. ICE India handles permissions, décor and logistics.

How long should a multi-city Rajasthan programme be?

Plan one overnight per city and keep road legs under six hours: three nights for Jaipur and Ranthambore, five to seven nights for Jaipur, Jodhpur and Udaipur. Add a night in Jodhpur on the way to Jaisalmer.

What team activities work for a corporate offsite in Rajasthan?

Pink City treasure hunts, block-printing workshops, fort walks, lake boat evenings and desert evenings are the usual choices. A structured activity in the day followed by a lighter cultural evening suits teams of mixed ages.

What does a corporate event in Rajasthan cost?

It depends on the cities, season, hotel category, flights and experiences. For reference, ICE India's published bands put a one-night conference for 200 people at ₹35-70 lakh including stay on twin sharing, F&B and AV, before GST. ICE India quotes each programme after a short brief. See corporate MICE.

Compare destinations

  • Destination

    New Delhi

    Large conference hotels and the Gurugram business district, three and a half hours from Jaipur by train.

  • Destination

    Goa

    Beach resorts and large ballrooms for conferences and offsites.

  • Destination

    Uttarakhand

    Another tiger-reserve setting for wildlife-led retreats, close to Delhi.