Producing The Ethereum Validators Association's evening symposium in Mumbai during Devcon week

Devcon booked the entire convention centre for the week, and two of the hotels closest to it were sold out on 4 November. ICE India checked every full-service option in BKC and the nearest hotels around it, then stuck to five-star hotels. Restaurants in the area would be full that week, and working around their décor is always a compromise.

Two hotels in Santacruz East still had space. ICE India put both to EVA side by side, with distances, room plans, photos and costs, and both holds had a deadline. EVA chose the closer one, Grand Hyatt Mumbai, about 3.5 km from the convention centre. More on venues in the city is on the Mumbai page.

The programme ran for two hours, but the room was needed from the morning. The stage, LED wall, sound and generator take four to five hours to build, and speakers needed a rehearsal before doors opened at 17:00. An evening-only slot would have handed the room over at 18:00.

The evening was billed as the Great Issuance Debate. Speakers took the podium in turn, with their slides and EVA's Symposium III branding on the LED wall behind them, and questions came from the floor on handheld microphones.

EVA's priority was footage for social media, so the stage, lighting and screen were planned for the camera. ICE India's photographer and video team covered the evening and supplied the footage to EVA.

Most guests came straight from Devcon. ICE India ran six 13-seat coaches on round trips between the convention centre and the hotel. Two staff members held EVA placards at each end, directing guests to the vans and then to the hall.

The hotel's minimum guarantee was 75. EVA received 430 applications and approved guests in rounds until the evening before, so the list went from 77 names on 29 October to 113 on the event day. ICE India rebuilt the badges, transport list and sign-in sheet with each round, checked them for duplicates, and kept the hotel updated on numbers for the kitchen. On the night, 100 guests attended.

Maharashtra serves wine and spirits only to guests aged 25 and over, and beer to those aged 21 and over. ICE India flagged this to the client before the event. The temporary liquor licence fixes the bottle count in advance, and the hotel bills every bottle listed, so the bar was ordered lean, with beer and Indian wines carrying the evening.

ICE India ran this as conference management and event logistics for an overseas client, the work described for organisations bringing events to India.