BUSINESS CONFERENCE & CONVENTION MANAGEMENT

As one of India's leading conference management companies, ICE India delivers turnkey business conference management services across 50+ cities. Our corporate meeting event planners manage everything from AGMs and medical conferences to partner summits and government forums. With 15+ years managing 500+ conferences for 100-3000+ delegates, we handle venue sourcing, AV production, delegate registration, speaker coordination, and on-site execution. Whether planning business conferences in Mumbai, Delhi, or internationally, our conference event management expertise ensures flawless delivery with transparent pricing and dedicated project teams.

VENUE SOURCING

Get the best rates on business conference venues, meeting halls, and convention hotels with ICE India’s strategic sourcing team. All contracts, compliance, and logistics for your conference or AGM are secured in advance. No last-minute surprises.

THEME & BRANDING

Drive attendee engagement with custom event branding and conference theme development. We help you deliver a powerful message and corporate identity at every touchpoint, from delegate kits to digital signage.

Conference & Convention Management India | ICE India Events

PROGRAM & CONTENT

Professional conference planners curate your event agenda, keynotes, panels, and breakout sessions, supported by seamless virtual and hybrid event technology for audience retention.

DELEGATE REGISTRATION

End-to-end delegate management, from online conference registration portals to secure onsite check-in, payment gateway integration, and real-time analytics for all business meetings and corporate events.

CONFERENCE PRODUCTION

Full-service event production for conferences, AGMs, and hybrid event. State-of-the-art AV, live streaming, video conferencing, and multi-city connectivity for dynamic presentations.

HOTEL & TRAVEL SERVICES

Specialized hotel block booking, group room inventory, and conference travel management for large meetings and MICE events. Secure best-in-class accommodation and transfers for your delegates, speakers, and VIPs.

Conference Formats We Manage

Format	Best For	Typical Size	Key Features
AGM / Annual Business Conference	Corporate governance, stakeholder updates, financial disclosures	100-1000 attendees	Formal AV, voting systems, live streaming, investor relations
Medical / CME Conference	Medical education, research symposiums, CME accreditation	200-2000 doctors	Multi-track sessions, CME credits, scientific posters, workshops
Partner / Dealer Summit	Channel engagement, product launches, sales recognition	200-800 partners	Awards galas, exhibition booths, networking lounges, entertainment
Association Conference	Industry associations, trade bodies, professional networks	300-1500 members	Member registration, sponsorship activation, trade exhibitions, B2B networking
Government / PSU Conference	Policy forums, capacity building, inter-ministerial coordination	150-1000 officials	Protocol management, security clearance, ministerial logistics, documentation
Sales / Leadership Conference	Sales kickoffs, leadership summits, strategy alignment	100-500 attendees	Motivational speakers, breakout sessions, team activities, awards
Technical / R&D Conference	Innovation showcases, engineering forums, tech summits	150-600 experts	Live demos, tech labs, poster sessions, patent discussions
Multi-Day Convention	Large-scale industry events, annual conventions, mega summits	500-3000+ delegates	Multiple venues, concurrent tracks, exhibition halls, accommodation blocks

From intimate board meetings to 3000+ delegate conventions, we manage business conferences across 50+ cities in India and internationally.

Why Choose ICE India for Conferences?

✓ 500+ Conferences Delivered: From 50-attendee board meetings to 5,000-delegate international conventions.
✓ Venue Network: Pre-negotiated rates at 200+ conference hotels and convention centres nationwide.
✓ Hybrid Event Expertise: Seamless integration of in-person and virtual attendees with real-time engagement.
✓ Dedicated Conference Managers: Single point of contact from RFP through post-event reporting.
✓ Crisis Management: On-ground teams with backup AV, alternative venues, and contingency protocols.

1500+

Events & Conferences Delivered

50+

Cities Covered

15+

Years Experience

98%

Client Retention Rate

Featured Conference Portfolio

Strategic Corporate Conference (250 Pax)

4-day Jaipur conference with executive keynotes, sustainability focus, awards night, team building, and complete logistics management.

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Clinical Trials Medical Conference (CME)

KlinEra biannual conferences for 350 medical researchers. Two editions at Taj Mumbai and Taj Gurgaon with complete CME production.

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Law Firm Retreat Management (150 Pax)

Two retreat editions: Goa beach resort networking and Ho Chi Minh City international cultural immersion with strategy sessions.

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Global Vendor Partner Strategy Meet

Godrej Appliances 9th annual partners meet with sand animation storytelling, acapella engagement, shadow dance awards.

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International Workation Management

2-week Goa workations for 100-120 global tech professionals blending strategy meets, hackathons, Holi celebrations, and dining.

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International Corporate Offsites (Multi-Country)

UAE Ferrari World, Sri Lanka water sports, Greece Acropolis, Uzbekistan Silk Road with complete visa and travel coordination.

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Videos speak louder than words!
Here are some videos from recent events
and client testimonials from those events.

VIDEO GALLERY

EMPLOYEE REWARDS & RECOGNITION OFFSITE

GLOBAL PARTNERS MEET

ANNUAL EMPLOYEE DAY EVENT

SNAKE BOAT RACE - TEAM BUILDING

Frequently Asked Questions About Conference Management

What's included in conference management services?

Venue sourcing, AV production, delegate registration, accommodation, F&B coordination, speaker management, branding, and on-site execution—everything for a turnkey conference. View our 250-person conference case study.

How much does a 200-person conference cost?

Costs vary by city, venue, and inclusions. Typical range: ₹15-40 lakh for a 2-day conference with accommodation, meals, AV, and branding. See our medical conference and partner strategy meet examples. Request a detailed quote →

Do you handle hybrid conferences?

Yes. We integrate live streaming, virtual Q&A, breakout rooms, and engagement tools to connect in-person and remote attendees seamlessly. Our multi-day conference featured hybrid AV production with simultaneous sessions.

Which cities do you manage conferences in?

Pan-India: Mumbai, Delhi, Bengaluru, Hyderabad, Goa, Jaipur, plus international destinations. We have on-ground teams and venue relationships in 40+ cities.

How far in advance should we book a conference?

For 200+ attendees, book 4-6 months ahead for optimal venue availability and group rates. Smaller conferences (under 100) can be executed in 6-8 weeks. International conferences like our Vietnam retreat require 6-9 months lead time.