INCENTIVES | CONFERENCES | EVENTS

TOKYO

CORPORATE MICE TRAVEL & EVENT MANAGEMENT IN JAPAN

tl;dr: ICE India is your trusted partner for corporate events and MICE travel in Japan. We deliver turnkey incentive programs, business conferences, leadership retreats, and team offsites with seamless planning, venue sourcing, and local expertise.
  • End-to-end destination management and travel logistics
  • Access to premier conference venues, hotels, and event spaces in Japan
  • Full support for group tours, team building, and cultural experiences
  • Proven expertise as a leading MICE travel agency for Japan programs

Tokyo, the vibrant capital of Japan, is undeniably a prime destination for MICE (Meetings, Incentives, Conferences, and Events). It seamlessly blends modern innovation with a rich tapestry of cultural history, making it an exceptional choice for corporate offsites. 

One of the standout features of Tokyo is its world-class facilities. From expansive conference centers to elegant hotels, the city offers a variety of venues equipped with the latest technology and amenities. Additionally, Tokyo boasts an efficient transport system with an extensive network of trains and subways that makes getting around a breeze. 

Moreover, Tokyo provides unique experiences that can enhance any business trip. From traditional tea ceremonies to cutting-edge exhibitions, the city offers countless opportunities for networking and team-building in a culturally rich setting. 

GETTING THERE

Getting to Tokyo from major Indian cities like Delhi, Mumbai, and Bengaluru is quite easy. Direct flights are available from airlines like All Nippon Airways (ANA), Japan Airlines (JAL), and Air India. These flights land at Narita International Airport (NRT) or Haneda Airport (HND), making it super convenient for Indian delegates.

WEATHER-WISE

Tokyo enjoys a pleasant climate with four distinct seasons. The best times to hold events are from March to May and then from September to November. During these months, temperatures are mild, hovering between 10°C and 20°C, perfect for outdoor activities and sightseeing.

VISAS FOR INDIANS

For Indian citizens planning a business trip to Japan, obtaining a visa has become much easier with the introduction of the e-Visa system. You can apply for your visa online through the JAPAN eVISA website.

Must-Visit Attractions in Tokyo

Senso Ji Temple Tokyo

Senso-Ji Temple

Senso-ji is Tokyo’s oldest and most famous temple, located in the vibrant Asakusa district. Its historic significance and the bustling Nakamise shopping street make it a must-visit!

Tokyo Skytree

Tokyo Skytree

Standing tall as the tallest structure in Japan, the Tokyo Skytree offers breathtaking city views from its observation decks. It also has shopping and dining, making it a favorite spot for tourists.

Shibuya Crossing Tokyo

Shibuya Crossing

One of the busiest pedestrian intersections in the world, Shibuya Crossing is a symbol of Tokyo’s dynamic urban life. The area is alive with shopping, dining, and nightlife.

meiji shrine tokyo

Meiji Shrine

Nestled in Shibuya, Meiji Shrine is a tranquil Shinto shrine surrounded by lush greenery. It’s a peaceful retreat from the city’s hustle and offers a glimpse into traditional Japanese culture.

Ginza Tokya

Ginza

Ginza is the upscale shopping district of Tokyo, known for its luxury boutiques and gourmet dining. It’s a stylish place for high-end shopping and a delightful urban experience.

UNIQUE TEAM BUILDING ACTIVITIES

Samurai experience team building tokyo

Samurai Experience

Dive into a Samurai Experience where teams can try their hand at traditional sword fighting and archery. It’s a fun way to learn about Japanese martial arts while building teamwork through historical techniques.

Tsujiki Fish Market Tokyo Sushi Workshop

Tsukiji Fish Market Tour

Don’t miss out on a guided tour of the Tsukiji Fish Market! You’ll get a behind-the-scenes look at Tokyo’s famous seafood market and even participate in sushi-making workshops. Enjoy fresh seafood in an authentic setting!

MICE CONVENTION CENTRES IN TOKYO

Tokyo Big Sight

Tokyo Big Sight

This is Japan’s largest convention center, featuring spacious exhibition halls and meeting rooms. Its modern amenities and central location make it a fantastic venue for large international events.

Tokyo International Forum

Tokyo International Forum

A highlight for conferences and events, this venue boasts state-of-the-art facilities and stunning architecture. Its flexible spaces can host everything from corporate meetings to cultural events.

Beyond Tokyo

INCENTIVE TRAVEL TO OSAKA

osaka castle
Known for its lively nightlife and delicious street food, Osaka features attractions like Osaka Castle and Universal Studios Japan. It’s a fun and energetic destination for business travellers.

GALA DINNER NEAR MT. FUJI

mt fuji
The iconic Mt. Fuji offers stunning natural beauty and outdoor adventures. It’s a popular spot for hiking and sightseeing, providing breathtaking views and a peaceful escape from city life.

CORPORATE RETREATS IN KYOTO

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Kyoto, the ancient capital, is famous for its beautiful temples and traditional tea houses. Its historic charm is a lovely contrast to Tokyo’s modernity.

TOP-RATED HOTELS IN TOKYO FOR EVENTS WITH LARGE BANQUET HALLS & MEETING VENUES

Hotel Name Guest Rooms Largest Banquet Venue (sq. ft.) Total Meeting Spaces
Conrad Tokyo 291 6,270 17
The Capitol Hotel Tokyu 251 5,813 10
Grand Hyatt Tokyo 387 11,840 16
ANA InterContinental Tokyo 844 13,993 22
Hilton Tokyo Odaiba 453 12,916 17
Mandarin Oriental Tokyo 179 5,920 9
Palace Hotel Tokyo 290 5,382 7
Andaz Tokyo Toranomon Hills 164 7,319 8
The Prince Park Tower Tokyo 603 21,528 17
Hotel Chinzanso Tokyo 267 13,993 36

Featured MICE Offsites & Conference Portfolio

1500+
Corporate Events Delivered
50+
Destinations Worldwide
100+
Global Brands Served
15+
Years of Excellence

Law Firm Retreat Management (150 Pax)

Multi-edition retreats for 150 legal professionals with Goa beachfront networking and Vietnam international expansion, visas, and curated experiences.

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Clinical Trials Medical Conference (CME)

Biannual CME conferences for 350 medical researchers at Taj Mumbai and Taj Gurgaon with accreditation, documentation, and logistics ownership.

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Strategic Corporate Conference (250 Pax)

4-day Jaipur leadership conference with 14 content blocks, multi-track sessions, awards night, and end-to-end executive logistics.

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International Corporate Offsites (Multi-Country)

Multi-country leadership offsites across UAE, Sri Lanka, Greece, Uzbekistan and more with visas, activities, and group travel coordination.

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International Workation Management

14-day Goa workations for 100–120 global tech professionals blending focused work, cultural immersion, wellness, and curated experiences.

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Corporate Travel Incentive (Europe)

75-person incentive to Amsterdam and Paris with visas, flights, curated sightseeing, gala dinners, and on-ground MICE travel management.

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READY TO REQUEST A PROPOSAL?

Write to us and tell us about your event. When you work with us, we assign a dedicated event manager to understand your objectives and help create a compelling event proposal.

    COMPREHENSIVE MICE, PCO & CORPORATE EVENT SOLUTIONS

    At ICE India, we deliver seamless event management, MICE, and PCO (Professional Conference Organiser) services for corporates, associations, and business brands worldwide. We specialise in planning, coordinating, and executing conferences, conventions, incentives, corporate retreats, gala awards ceremonies, and team engagement programs in top destinations. As a leading destination management company (DMC) in India, ICE India provides all-in-one solutions for global teams and international planners seeking high-touch support and local expertise.

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    TRAVEL & GROUP EVENT SUPPORT

    End-to-end support for international and domestic group travel, visa processing, hotel blocks, and location logistics.
    MICE & Incentive Travel to Tokyo, Japan | DMC & Event Services

    HOTEL & VENUE SELECTION

    Sourcing, negotiation and management of premier business hotels, luxury resorts, conference venues, and corporate event spaces.
    MICE & Incentive Travel to Tokyo, Japan | DMC & Event Services

    PROFESSIONAL CONFERENCE ORGANISATION

    Delegate registration, abstract and speaker coordination, exhibition planning, staging, technical equipment, and event production for seamless conference delivery.
    MICE & Incentive Travel to Tokyo, Japan | DMC & Event Services

    GALAS, AWARDS & PRODUCT LAUNCHES

    Turnkey planning and production of award functions, recognition events, gala nights, brand launches, and business milestone celebrations, with expert handling of all rewards & recognition programs.
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    EMPLOYEE ENGAGEMENT & INCENTIVES

    High-impact team building, incentive travel programs, channel partner rewards, and offsite activities.
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    SIGHTSEEING & EXCURSIONS

    Custom excursions and cultural add-ons designed to complement every MICE program.

    Japan Corporate MICE, Events & Offsite FAQs

    What does ICE India’s corporate MICE and events package for Japan include?
    ICE India’s corporate MICE agency offers tailored event management in Japan, including venue sourcing in Tokyo, Kyoto, Osaka, and Hokkaido, logistics for conferences and offsites, incentive travel programs, and immersive cultural team-building experiences that blend tradition with cutting-edge innovation.
    How does ICE India support visa and travel coordination for business events in Japan?
    For corporate events in Japan, ICE India manages all travel logistics—covering visa application support, flights via major hubs like Singapore, Bangkok, or Dubai, bullet train coordination (Shinkansen), and accommodation transfers—to ensure a seamless experience for Indian business delegates, as part of our business conference and travel services.
    What are the best team building and incentive travel options available in Japan?
    Japan offers world-class experiences such as tea ceremonies, samurai sword training, visits to Mt. Fuji, bullet train rides, and luxury onsen retreats in Hakone or Hokkaido. ICE India’s incentive travel expertise ensures these unique, high-impact activities serve as powerful rewards for top-performing teams.
    Why is Japan considered a prime MICE event and corporate offsite destination?
    Japan combines ultra-modern infrastructure with timeless cultural heritage, offering premier event venues in Tokyo’s convention centers and luxury hotels. Its reputation for precision, hospitality, and innovation makes it ideal for high-impact conferences, product launches, and executive offsites.
    How does ICE India ensure comprehensive event management for Japan-based corporate functions?
    ICE India’s professional event management team oversees end-to-end execution—from strategic planning, content development, and speaker coordination to technical production, delegate management, and post-event analysis—ensuring flawless delivery of your MICE events in Japan.
    Where can I find top-rated hotels in Japan with large banquet halls and meeting facilities?
    Explore leading business hotels such as The Ritz-Carlton Tokyo, Park Hyatt Tokyo, Grand Hyatt Osaka, and Amanemu, all equipped with expansive ballrooms and advanced AV capabilities. Full details on capacities and specialized facilities are available at Japan Hotels and Venues.
    Where can I learn best practices for organizing international corporate offsite events?
    Learn effective strategies for organising corporate outbound events, and explore top picks in our International MICE Destinations guide.